Financial reports
Run income, expense, or both. Choose a transaction report or a reconciliation report. Set the period to a week, month, quarter, or year, then view, print, or share it.
Accounting Ledger
Books, stock, and sales tax in one ledger.
Keep income and expenses, write quotes and invoices, run inventory, and prepare sales tax on iPhone, Android, and the web.
Balance
0
Sample ledger
Harbor ProduceInvoice+2,140
Cold storageExpense−640
Dock receiptIncome+380
Invoice 1042
0
Amount due
Almonds, 25 lb361,620
Pistachios, 10 lb12420
Sales taxRate100
On hand
140
After the shipment
Almonds, 25 lbShipped36
Cold room AOn hand80
ReservedReleased0
TaxPrep
Ready
Sample return
Filing entitySet✓
Partial exemptionsReviewed✓
Non-taxable salesMarked✓
Writing the ledger
01
Ledger and accounts
Income, expenses, quotes, invoices, retail receipts, receivables, refunds, and shipping.
Open the books 02Product and stock
Catalogs, stores, facilities, SKUs, and pack or unpack between a case and the base unit.
Open product 03Sales tax
Filing entity, rates, partial exemptions, non-taxable sales, and TaxPrep reports.
Open taxBooks
A ledger that also writes the invoice.
Record what came in and what went out, then turn the same entry into a quote, an invoice, or a retail receipt. Attach the photo of the bill. Reconcile when the money clears.
- Income and expense entries, with categories for each.
- Quotes, invoices, retail receipts, receivables, refunds, and shipping.
- Itemized lines with units of measure, tied to products and inventory.
- Customer records and a billing address on the account.
- Balance and reconciliation.
- Notes, calendar, calculator, and search across the books.
- Camera, photo library, and documents attached to a transaction.
- Chat, notifications, and a choice of currency, week start, and year start.
Harbor ProduceInvoice+2,140
Cold storageExpense−640
Dock receiptRetail receipt+380
Returned caseRefund−90
Reports and analytics
See the books, then the trend.
Charts and trends
A summary chart of income, expense, and amount due, plus a historical line of those same totals over the year.
Product
A catalog of what you sell, and a SKU for how it is packed.
Products
Add or edit a product with a name, description, type, and category. Set the base unit of measure, unit conversions, and a base margin. Attach details, features, and an overview, including images. A feature or overview can belong to one SKU.
SKU
A SKU names a pack and the conversion into the base unit. One case SKU can equal 25 lb of the same product. Inventory lists each SKU with quantity available, reserved, and total, in pack units and in the base unit. Search by SKU name or SKU id, and open incoming or outgoing movement for that SKU.
Pack and unpack
From inventory, pack or unpack a product. Pack consumes loose base units and creates packed SKU quantity. Unpack does the reverse: a packed SKU goes back to loose units. The quantity follows the SKU conversion, so 4 cases at 25 lb move 100 lb. Loose stock stays on the base unit when it is not in a pack.
ItemActionQty
AlmondsBase unitlb
ALM-251 case25 lb
Pack 4 casesLoose used100 lb
Unpack 1 caseLoose returned25 lb
Catalog
A catalog has a name, a description, a store, categories, and a start and end date. Add products and categories to it. Print one catalog or several together. Printed pages can show descriptions, prices, and SKU tables, including a flyer layout.
On-hand stock
Summary, location, SKU, suppliers, and customers. Filter in stock, zero, and reserved. Projected inventory shows what is still expected. When an expense receives goods or a sale ships them, the quantity at that facility or store changes. Export the rows to CSV, or share and print the receipt list.
Stores
A store is where you sell. Record the name, address, store type, speciality, phone, email, and the date it was established. A catalog is tied to a store.
Facilities
A facility is where stock is held: a warehouse, cold storage, distribution center, fulfillment center, or another site you add. Each one has an address, a size, dates, and features. Inventory by location can be a facility or a store.
Sales tax
Settings, then TaxPrep.
Set the filing entity, the rate, and how often you file. Mark partial exemptions and non-taxable sales. Prepare the return from the same books.
- Sales tax settings for the tax authority and rates.
- Sales tax filing entity, filing frequency, and billing address.
- Tax slabs and a tax calculation form.
- Partial exemption categories.
- Non-taxable sales.
- TaxPrep and sales tax prep reports.
Sales tax settingsAuthority and rates
TaxPrepPrepare sales tax
Everything the app actually opens.
These are the working areas in LedgerSoft, taken from the product itself.
Accounts
Financial accounts and the running balance.
Quotes
Create and manage quotes before the sale is final.
Invoices
Bill a customer from itemized lines.
Retail receipts
A receipt for a counter sale.
Receivables, refunds, and shipping
Track what is still owed, record a refund, and file the shipment against the same transaction.
Documents on the entry
Photograph a receipt, pick one from the library, or attach a file. Open PDFs in the app.
Chat
Messenger inside the account.
Notifications
Alerts and updates.
Customers
Customer management and billing address.
Currency
Choose the currency for the books.
One pass through a sale
From the quote to the tax report.
A wholesale sale can stay inside LedgerSoft from the first number to the filing worksheet.
Price the goods and the units.
Itemize the sale and the customer.
Record the shipment and release stock.
Receivable, refund, or a cleared balance.
Taxable, exempt, and the prep report.
Platforms
Phone, tablet, and browser.
The same LedgerSoft account runs on iOS, Android, and the web.
- iOS, including iPad.
- Android, on Google Play.
- Web.
- Sign in, register, and reset a password in the app.
Contact
Write admin@theledgersoft.com or call +1 669 241 4002.